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Food & Beverage Partner Agreement

DEADLINE TO REGISTER w/ promotional inclusion – March 1, 2023  

DEADLINE TO REGISTER (if space is available) – Thursday, March 31, 2023

Thank you for participating as a donor and supporting our community!

Address
*Do you require an electrical outlet?
*Do you request one additional Festival Volunteer to assist at your table?
*Do you need a tent supplied for you?

Consent to Photography and Tape Recordings

I hereby grant permission to the West Alabama Food and Wine Festival and their sponsors to use photographs and tape recordings made of me and my business during the 2023 West Alabama Food and Wine Festival for publicity and other non-commercial purposes.

Agree to Rules, Regulations & Guidelines

My organization and I will operate our booth from 3:30 - 7:30pm , on Sunday April 30, 2023. I shall not hold the West Alabama Food and Wine Festival, WAFWF volunteers, or any of its sponsors or representatives responsible for accidents to me, my staff, or property and I agree to assume all financial responsibility, including, but not limited to damages to property or injuries to persons, which arise or are claimed to arise out of or in connection with my participation in the West Alabama Food and Wine Festival located in Downtown Northport on Main Avenue. I agree to comply with all applicable Federal, State and Local laws, rules and regulations while participating in the West Alabama Food and Wine Festival. I have read all the rules and regulations of the West Alabama Food and Wine Festival and agree to abide by them.(Required)
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General Guidelines

  • The West Alabama Food and Wine Festival will be held on Main Avenue in downtown Northport on Sunday, April 30, 2023 from 3:30 – 7:30 pm.  
  • VIP Early Entrance from 3:30 – 4:30 pm/ General Admission from 4:30 – 7:30 pm
  • Two 6’ draped table will be provided for each food or beverage participant (unless otherwise specified). Feel free to bring your own table/set up. 
  • Exhibitors are responsible for additional table décor, serving pieces and equipment (including plating, utensils, etc.) If you are bringing your own tent, the tent can only be 8×8 or 10×10.
  • A “sell out” event will be 1000 guests. Be prepared to serve a sell-out crowd a tasting portion (2 oz. recommended). Tasting portions are expected to last through the duration of the event.
  • Alcohol is limited to serving a 2 oz. pour as stated in the Alabama ABC board administration code – Chapter 20-c-7 Advertising Provisions. All alcohol participants must follow all applicable Alabama ABC rules and regulations. 
  • Any sales of food, beverage, or retail during the West Alabama Food & Wine Festival is strictly prohibited per the City Tax Revenue Division and ABC Board Regulations. The sole exception is the Alabama Wine Growers Association, who per the ABC, may participate in retail sales. However, promotional materials are greatly encouraged. 
  • Up to three uniformed staff are allowed entry into the Festival. 
  • Two complimentary guest tickets are available to each vendor upon request. 

Marketing & Promotions:

  • We typically use traditional marketing and social media to promote the event. 
  • To be included in all print (poster, push card, etc.), email your logo to randall@alchemistbranding.com or kenonabrown@gmail.com
  • All food and beverage participants will be included in the final round of promotions to include print ads, program booklet & social media posts.

Check in & Setup:

  • The Festival area in Downtown Northport will be open for exhibitors to setup at 1:00pm. All booths should be set up no later than 3:00pm. All exhibits must be removed from the event venue by 8:30pm on Sunday, April 30, 2023. No items may remain in the Festival area overnight. Post-setup parking for vendors will be available.

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