Culinary Exhibitor: Restaurant Agreement

DEADLINE TO REGISTER w/ promotional inclusion – January 15, 2024
DEADLINE TO REGISTER (if space is available) – March 31, 2024
Thank you for participating as a donor and supporting our community!

Thank you for your interest in participating as a Culinary Exhibitor at the 2024 West Alabama Food & Wine Festival. Our exhibitors provide attendees with samples of some of the area’s finest food, beer and wine offerings, and showcase their brand by serving samples and engaging with attendees.

Restaurant Information:


General Festival Rules and Guidelines:

Two 6’ draped tables will be provided for each culinary exhibitor (unless otherwise specified).

Exhibitors are responsible for additional table décor, serving pieces, and equipment (including plating, utensils, etc.)

You may bring your own tent or we will provide one for you. Do you plan to bring your own tent?
(Note: Tents larger than 10x10 are strictly prohibited.)

You may bring your own tent or we will provide one for you. Do you plan to bring your own tent? (Note: Tents larger than 10x10 are strictly prohibited.)

No electrical outlet will be provided. Please plan on using a chafing dish or other means of heat if food samples need to remain warm during the Festival.

A “sell-out” event will be 1,000 guests. Be prepared to serve a sell-out crowd a tasting portion (2 oz. recommended). Tasting portions are expected to last through the duration of the event.

Any food, beverage, or retail sales during the West Alabama Food & Wine Festival is strictly prohibited per the City Tax Revenue Division and ABC Board Regulations. The sole exception is the Alabama Wine Growers Association, which per the ABC Board, may participate in retail sales.

Up to three uniformed staff per exhibitor are allowed entry into the Festival.

Two complimentary guest tickets are available to each vendor upon request by April 10, 2024 (Please make your request to or 205-799-5872)

Pre-Festival Marketing & Promotions:

We typically use traditional marketing and social media to promote the event. In order for WAFW to tag your business on social media and to see Festival news, follow us on Facebook and Instagram:

fb/ WestAlabamaFoodAndWine
Insta @WestAlabamaFoodAndWineFestival

For inclusion in the West Alabama Food & Wine Festival website and additional digital and print promotion, we will pull an image and logo from the website/Facebook page provided in this form. If you’d like a specific image or logo to be used, please email

All exhibitors will be included in the final round of promotions, including print ads and social media posts.

April 21 Festival Day Check-in and Set-up:

The Festival area in Downtown Northport will open for all exhibitors to set up at 1:00 p.m. on Sunday, April 21, 2024.

All exhibits must be fully set up no later than 3:00 p.m. (Remember VIP Entrance begins at 3:30.)

To expedite set-up, please bring your own cart, if possible.

All exhibits must be removed from the Festival venue by 7:30 p.m. on Sunday, April 21, 2024. No items may remain in the Festival venue overnight.

Post-setup parking for culinary exhibitors will be available during the entirety of the Festival.

In the case of inclement weather, a rain date of April 28 has been reserved.

Consent to Photography and Tape Recordings

Agree to Rules, Regulations & Guidelines

MM slash DD slash YYYY


For questions, please contact Caroline Strawbridge at (205) 799-5872 or Debbie Metz at (205) 932-0116.

The West Alabama Food & Wine Festival is a registered 501 (c)(3) benefiting West Alabama nonprofits.